Mount Gretna Borough
October 14, 2013
Charles Allwein, President, called the meeting of the Mount Gretna Borough Council to order at 7:00 p.m. The meeting was held in the Boardroom, rear of Post Office, Mount Gretna, Pennsylvania.
Council members and staff present:
Charles B. Allwein, President Michael Bell
Virginia Minnich William Kleinfelter
Angela Shea Keith Kilgore, Solicitor
William Care, Public Works Director/Code Enforcement Officer
Linda Bell, Secretary/Treasurer
Council members absent:
Joseph Shay, Mayor – Fire Company Activities
Kathy Hackleman, Lebanon Daily News
Officer Robert Peebles, Cornwall Borough Police Department (present for police report only)
Minutes, Financial Reports & Invoice Listing:
Virginia Minnich made a motion to accept the September minutes with minor corrections. Angela Shea seconded the motion. All were in favor.
Michael Bell made a motion to accept the financial report and invoice listing as presented. Virginia Minnich seconded the motion. All were in favor.
Officer Peebles read the September police report. A copy of the report is attached and heretofore made part of the minutes.
Greater Lebanon Refuse Authority . . . Meeting minutes available on website –www.goglra.org
Campbelltown Fire Company . . . . . . . Contribution Request
Lebanon Community Library . . . . . . . . October Newsletter
Morning Light Foundation . . . . . . . . . . 5K Foot Race – 10/ 26/13 – use of Borough streets
Preserve Mount Gretna . . . . . . . . . . . . . Update on Zoning Issues and copies of letter sent to
South Londonderry Township Supervisors and Planning Commission
PennDot . . . . . . . . . . . . . . . . . . . . . . . . Notification of 2014 Liquid Fuels Allocation - $9,392.08
William Kleinfelter made a motion to give the Morning Light Foundation permission to use Borough streets, Harvard, Pennsylvania and Carnegie Avenues, as a portion of the planned foot race on October 26, 2013. Virginia Minnich seconded the motion. All were in favor.
PUBLIC COMMENT: None
MAYOR: No Report
MOUNT GRETNA VOLUNTEER FIRE COMPANY: No Report
SOLICITOR: No Report
ROADS & STREETS:
Mr. Care gave the following report.
Paving: Martin Paving has completed the paving on Lehigh and Muhlenberg Avenues as planned.
Lancaster/Lebanon Avenue Storm Sewer: The installation of storm sewer pipe and inlet on Lancaster Avenue has been completed and the trench line has to be repaired. The rainfall last week of 8.25” tested the new work and it passed without any issues. Thatcher Bornman did not have water in his basement.
After installation of the new storm water inlets and piping on Lancaster Avenue, it was determined that it is feasible to install a 24” pipe, underground, and an inlet at Lebanon Avenue and Old Mountain Road. The estimated cost is $3,000.00 for the pipe, $1,000.00 for a new inlet and $2,000.00 for concrete or asphalt paving; a total of $10,000.00 including labor versus the original estimate of $18,000.00.
Michael Bell made a motion to proceed with installation of underground piping instead of a storm water swale. William Kleinfleter seconded the motion. All were in favor.
Storm Water Complaints: In reference to the complaints which were reported at the September meeting, Mr. Care stated that the black top curbing will be repaired at Old Mountain Road to alleviate the problems at 102 Lebanon Avenue. The curbing on Chicago Avenue will be raised as a temporary fix for the Harrington property.
Solicitor Kilgore will be meeting with Fred Schaeffer, 202 Columbia Avenue, concerning easements for utilities and possible walkway.
Brown Avenue Project: Bid specifications will be prepared for paving of Brown Avenue and Lebanon Avenue for spring or summer of 2014.
Lebanon to Princeton Avenue Storm Water Project: Mr. Care reviewed the storm water project drawings, informing Council members of the plan to continue the project from Lancaster Avenue, connecting with the completed portion on Princeton Avenue. The project will require 725.0 feet of 24” storm water pipe, at $14.40/foot, totaling $10,452.96. Easement agreements for the project are nearing completion with Larry Roush, 110 Brown Avenue and Dennis Clabaugh, 111 Lancaster Avenue. An easement agreement is also required with John and Patricia Amodeo, 108 Muhlenberg Avenue.
Equipment: No Report
Lebanon Avenue Building Lot: No Report
VARIANCE REQUESTS: None
CODE ENFORCEMENT: No Report
Pennsylvania Chautauqua: Mr. Bell stated that the Pennsylvania Chautauqua board voted not to fund the police contract starting in 2014. The Chautauqua board also requested that the Borough encourage property owners to place visible house numbers on their cottages. The Chautauqua board also requested that the Borough consider the adoption of a small games of chance ordinance.
Solicitor Kilgore stated that Mount Gretna Borough is one of a very small number of Boroughs who do not have such an ordinance. Solicitor Kilgore will prepare a draft ordinance for Council’s consideration.
Mr. Care stated that the Chautauqua’s buildings and grounds committee is finalizing plans to remodel the boardroom. The conduit for new street lighting on Brown Avenue has been installed the light posts are being prepared.
Mount Gretna Authority: Mr. Care reported that the Waste Water Treatment Plant Upgrade Project is scheduled to start before the end of the month. Some preliminary work has already been completed by the Borough staff; waiting for the contractor to start the project.
POLICE SERVICES CONTRACT: Copies of the Cornwall Borough Police Department’s proposed police service costs were distributed to the council members. President Allwein stated that real estate tax mils will need to be raised in order to cover the cost of the police services. However, property owners would not be receiving a public safety assessment from the Pennsylvania Chautauqua.
Angela Shea inquired how the overtime hours were determined and at what rate. Mrs. Shea also inquired if any other police department would be able to supply police services for the Borough.
Discussion followed. It was decided to arrange for a special meeting between Chief Harris, Cornwall Borough Police Department and Borough Council members to answer the questions which were raised.
HALLOWEEN PARADE: The Halloween parade will be held on Friday, October 25, 2013, forming at the Jigger Shop at 6:30 PM.
Michael Bell made a motion, seconded by William Kleinfelter to adjourn. All were in favor.
Linda A. Bell, Secretary/Treasurer
Mount Gretna Borough Council