MOUNT GRETNA BOROUGH

MEETING MINUTES

March 10, 2014



Charles Allwein, President, called the meeting of the Mount Gretna Borough Council to order at 7:00 p.m.   The meeting was held in the Boardroom, rear of Post Office, Mount Gretna, Pennsylvania.

 

Council members and staff present:

Charles B. Allwein, President                                     Michael Bell               

Lois Herr                                                                     William Kleinfelter

Virginia Minnich                                                         Linda Bell, Secretary/Treasurer         

Keith Kilgore, Solicitor

William Care, Public Works Director/Code Enforcement Officer

 

Council members absent: 

Joseph Shay, Mayor – Fire Company Activities        

 

Also Present:

Kathy Hackleman, Lebanon Daily News

Officer Charles Beard, Cornwall Borough Police Department (present for police report only)

Dev & Rebekah Idgunji

 

Minutes, Financial Report, & Invoices List:

Virginia Minnich made a motion to accept the February meeting minutes with minor corrections.  William Kleinfelter seconded the motion.  All were in favor.

 

William Kleinfelter made a motion to accept the February Financial Report and Invoice listing as presented.  Lois Herr seconded the motion.  All were in favor.

 

COMMUNICATIONS:

FROM:                                               

Greater Lebanon Refuse Authority . . . .  Meeting minutes available on website – www.glra.com

Lebanon Community Library . . . . . . . .  Newsletter

Got The Nerve? triathlon  . . . . . . . . . . .  May 17, 2014

PA State Association of Boroughs . . . .  Proposed Constitution Change

PA State Association of Boroughs . . . .  Annual Conference – April 6 – 9, 2014

 

Got the Nerve? Triathlon:  Lois Herr made a motion to allow the triathlon to use Borough streets on May 17, 2014.  William Kleinfelter seconded the motion.  All were in favor.

 

POLICE REPORT: 

Officer Beard read the February police report.  A copy of the report is attached and heretofore made part of the minutes.  A summary of police activity for 2013 is included.

 

Variance Request:  President Allwein introduced Dev & Rebecka Idgunji.   Mr. & Mrs. Idgunji have been in conversation with Mr. Care concerning their plans to build a new home at 417 Lancaster Avenue.  Variance request notices have been placed on the property and signed letters from all neighboring property owners have been received except for the Pennsylvania Chautauqua.

 

Mr. Care reviewed the plot plan which indicates that the proposed house will encroach into the 15’ front setback by 4.0’ on the south side of the building toward Lancaster Avenue.  It was noted that the house at 415 Lancaster was granted a variance to encroach into the front setback.

 

Michael Bell made a motion to allow for the variance contingent on receipt of a letter from the Pennsylvania Chautauqua.  William Kleinfelter seconded the motion.  All were in favor.

 

PUBLIC COMMENT:  NONE

 

COMMITTEE REPORTS

 

MAYOR:  No Report

 

MOUNT GRETNA VOLUNTEER FIRE COMPANY:  No Report

 

SOLICITOR:  

 

Storm Water Resolutions:

Resolution #03-10-14:  Deed of Easement for utilities through lands of the Pennsylvania Chautauqua , now dedicated Mount Gretna Borough and Mount Gretna Authority for the purpose of locating storm water, water, sanitary sewer, etc.

 

Resolution #03-10-14 A:  Deed of Easement for utilities through lands of the Pennsylvania Chautauqua (unopened Chicago Avenue), now dedicated Mount Gretna Borough and Mount Gretna Authority for the purpose of locating storm water, water, sanitary sewer, etc.

 

Resolution #03-10-14 B:  Deed of Easement for utilities through lands of the Pennsylvania Chautauqua (unopened Berks Avenue), now dedicated Mount Gretna Borough and Mount Gretna Authority for the purpose of locating storm water, water, sanitary sewer, etc.

 

Resolution #03-10-14 C: Deed of Easement for utilities and access through lands of the Pennsylvania Chautauqua (unopened Muhlenberg Avenue) , now dedicated Mount Gretna Borough and Mount Gretna Authority for the purpose of locating storm water, water, sanitary sewer, etc.

 

Virginia Minnich made a motion to adopt Resolutions #03-10-14 thorough 03-10-14 C.  Michael Bell seconded the motion.  All were in favor.

 

PUBLIC WORKS:

Mr. Care gave the following report:

 

Brush Collection:  The Borough will pick-up brush as soon as the snow is gone and residents have time to start clean-up of their properties.  We will collect brush on an as needed basis.

 

Street Sweeping:  Street sweeping has been scheduled for Monday, April 21, 2014 to clean-up anti-skid and debris from the winter season.

 

Snow Removal: 

 

            Event Dates:   02/12/14          02/13/14          02/15/14          02/16/14          02/18/14

                                    02/19/14          02/20/14          02/24/14

The total number of days spent on snow removal in the month of February was 15 with a total so far for the winter season of 32 days.

 

Mr. Care stated, on behalf of himself and the staff, Scott & Joey, he would like to thank the community for their support and cooperation in moving cars and in generally being supportive.  There were many long days with too many issues.

 

Road Salt:  The Borough has approximately 50 tons of material to finish this season which should be sufficient. 

 

Equipment:  No major equipment problems so far this winter; some minor issues, but nothing of consequence.

 

Lancaster Avenue Storm Sewer:  As soon as the weather permits, the Lancaster Avenue storm sewer project will resume.

 

Easements:  The Borough will be moving to finish acquiring signatures on documents for the storm water project.  It may be finished this week.  

 

Brown Avenue Project: The street light posts are ready for installation.  Mr. Care will be preparing bid documents for the paving of Brown Avenue.

 

CODE ENFORCEMENT:  

 

Trash & Recyclables: Complaints were received concerning trash, recyclables and trash cans remaining at curbside week after week on Yale Avenue.  Solicitor Kilgore instructed Mr. Care and Mrs. Bell to contact the offending property owner and have them remove the trash, etc.

 

Building Permits:  Complaints were received concerning construction without a building permit.  Per Robert Mease, Lebanon County Planning, building permits are required only if a structural change is being made to a building. 

 

Mr. Care has investigated properties mentioned by complainants.  One was reported to Lebanon County Planning and Robert Mease made an inspection of the property and will be issuing a building permit. 

 

LIAISON REPORTS: 

 

Pennsylvania Chautauqua:  Mr. Bell reported that the Chautauqua board approved the renovations for the board room.  The project should start in April and be completed by mid-May. 

 

Mount Gretna Authority:    Mr. Care reported that the treatment plant upgrade continues and is nearing completion. The official start-up date is April 11, 2014.  Site clean-up work will still be taking place after that date but the new system will be completely operational. 

 

 

OLD BUSINESS

 

NONE

 

NEW BUSINESS

 

Parking:  William Kleinfelter questioned what measures the Borough could take to relieve the parking issues on Yale Avenue.  Rental properties generate excessive numbers of vehicles to be parked on Yale Avenue causing permanent residents to loose parking in front of their homes.  Solicitor Kilgore stated that the Borough streets are public streets and parking cannot be restricted.   Council discussed at length the on-going problems caused by investment properties which are rented on a daily/weekly basis.  The issue remains unresolved.

 

 

Michael Bell made a motion to adjourn.  Virginia Minnich seconded the motion.  All were in favor.

 

ADJOURNMENT

8:10 PM

 

 

Respectfully submitted,

 

 

 

 

Linda A. Bell, Secretary/Treasurer

Mount Gretna Borough Council